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Trust accounting & financial management services for short-term rental property managers

Reliable numbers.
Clear control.
An accountable
financial Ally for
profitable STR growth.

HostAllies manages trust accounting, operational accounting, bookkeeping, owner statements, and financial reporting for professional short-term rental property managers, so you don't have to. Beyond doing the books, we provide coaching, actionable insight, and process improvement that help protect margins and scale more profitably.

Book a 30-minute consultation Request a trust accounting assessment

Experienced with all major short-term rental tools and accounting platforms.

Owner statement · Unit #4671

JUNE 2026

LINE ITEM AMOUNT
Rental income (gross) $19,070.00
Cleaning fees collected $2,160.00
OTA payout (Airbnb) −$540.00
Management commission (20%) −$3,814.00
Cleaning cost (vendor) −$1,785.00
Lodging tax, held in trust −$1,289.40
Pass-through expenses −$650.00
Owner disbursement −$13,151.60
DIFFERENCE $0.00
BALANCED

Illustrative example

Trusted by leading professional short-term rental property management companies
Homestead Modern logoHomestead Modern StellarDweller logoStellarDweller Cohova logoCohova MINNeSTAY logoMINNeSTAY Luxe Maui Properties logoLuxe Maui Properties Moose Management logoMoose Management Stay Bubo logoStay Bubo Dreamline Suites logoDreamline Suites

The back-office burden

Running an STR business
shouldn't mean running a
finance department.

The operational and financial complexity of short-term rentals grows faster than your team can keep up. Here's what we hear from professional STR property managers every day.

Trust account reconciliation takes far too long

Manual reconciliation across spreadsheets, PMS exports, and bank statements consumes valuable time that should be spent improving operations, serving owners, and growing the portfolio.

Owner statements owners don't trust

Unclear statements lead to owner disputes, churn, and hours spent explaining numbers instead of growing your portfolio.

Bookkeeping falls behind in peak season

Transactions pile up during high-volume months. By the time you catch up, the data is too old to act on.

No clear view of profitability by property

You know your total revenue, but not which properties are actually profitable after costs, fees, and owner splits. This is the silent killer of STR profitability and scalable margins.

Inconsistent lodging tax filing rules & trust accounting regulations

Cities, counties, and states can have different deadlines and rules. Missing one means penalties and compliance risk exposure.

Spent time on books means lost time on growth

Every hour spent on back-office work is an hour not spent on what truly matters: property acquisition, revenue strategy, guest experiences, and owner relationships.

What HostAllies handles

An offering that scales
with your business

Start with the foundation you need and add capability as you grow. Each tier builds on the one before it.

01

Trust Accounting

The compliance foundation.

Trust account management, 3-way reconciliation, owner statements, disbursements, and compliance reporting keep owner funds separated and clearly documented.

  • 3-way trust reconciliation
  • Trust ledger maintenance
  • Owner statements
  • Disbursement calculations
  • Compliance reporting
02

Managed Accounting

Everything in Trust Accounting, plus:

Day-to-day bookkeeping, operations accounting, and financial reporting keep your company books current and decision-ready.

  • Daily bookkeeping
  • Operations accounting
  • Balance sheet
  • Company P&L
  • Financial reporting
03

Proactive Financial Management

Everything in Managed Accounting, plus:

Forward-looking planning, analysis, and advisory turn reliable financials into clearer decisions and more profitable growth.

  • Fractional CFO
  • Budgeting
  • Financial planning
  • Cash-flow forecasting
  • Planning & Analysis
  • Benchmarking
  • Advisory & coaching
04

Add-ons

Select add-ons à la carte to complement any core package.

Specialized tax, expense, and accounts-payable support expands the finance function when your business needs it.

  • Lodging tax filing
  • Income tax prep support
  • 1099 preparation
  • Expense management
  • AP / vendor management
Book a 30-minute consultation →

Why HostAllies

An accountable Ally, not
just an outsourced
bookkeeper.

HostAllies combines deep STR expertise, technology-enabled delivery, and clear human accountability. We take ownership of your financial operations so you can focus on growth.

01

Trustworthy financial operations

Trust accounting, operations accounting, bookkeeping, and financial reporting built on disciplined processes and documented controls, not guesswork.

02

The finance function, handled

From trust reconciliation through management financial reporting and owner statements, HostAllies takes responsibility for your recurring vacation rental financial operation.

03

Insight and improvement for profitable growth

Beyond the books: coaching, actionable insight, and process improvement that help you protect margins and scale.

04

A financial Ally accountable to you

A dedicated team that owns results, communicates clearly, and is accountable for the numbers, not just a vendor.

How we work

A clear process from day one
to ongoing cadence.

No vague onboarding. No “trust the process.” Here's exactly what happens when you work with HostAllies as your partner in short-term rental financial management.

01

Discover

We review your trust accounts, bank accounts, books, property management software, and homeowner reporting to understand where you stand and what needs fixing.

02

Align

We set up reconciliation cadences, chart of accounts, statement templates, and reporting tailored to your business.

03

Execute

Your Ally team takes over recurring financial operations, including bookkeeping, trust accounting, homeowner statements, and financial reporting.

04

Improve

Monthly reporting and advisory sessions identify process improvements and opportunities to protect margins.

See the full process →

Results

Work we're proud of.

Representative case studies from our work with leading STR property management companies.

60 units · Guesty PMS

75% less time spent on accounting

A 60-property operator replaced manual reconciliations, out-of-sync trust and operating books, and a three-week close with one financial source of truth and a month-end close under one week.

75%Less accounting time15%profitability boost
“HostAllies gave us our time back. The books finally make sense, and our owners can feel the difference.”
Jordan L., CFO
51 units · Hostaway PMS

$50K trust-account correction uncovered

A growing operator had inconsistent owner statements, incomplete expense tracking, and no dependable monthly close. HostAllies reconciled the trust accounts, corrected system rules, and surfaced the funds requiring a trust-to-operating transfer.

$50KIdentified for the correct transfer
“We finally understood what the trust balances meant, where margin was leaking, and what to fix next.”
Taylor B., Director of Operations
186 units · Guesty PMS

Property-level P&L visibility across 186 units

An enterprise PMS was surrounded by manual spreadsheets, disconnected processes, and limited performance insight. HostAllies rebuilt the chart of accounts and integrated the technology stack around one dependable financial source of truth.

186Units with property-level P&L visibility
“For the first time, our leadership team can see which properties perform, where costs move, and where to act.”
Alex M., VP of Property Management

Experienced with

The systems your STR
business already runs on.

We've worked across the major STR property-management systems and accounting platforms. We integrate with your existing stack. We don't ask you to switch.

Guesty logoGuesty Track logoTrack Hostaway logoHostaway Hospitable logoHospitable OwnerRez logoOwnerRez Lodgify logoLodgify Avantio logoAvantio Hostfully logoHostfully Breezeway logoBreezeway QuickBooks logoQuickBooks Xero logoXero Sage Intacct logoSage Intacct Topkey logoTopkey VRPlatform logoVRPlatform Clearing logoClearing TurboTax logoTurboTax Lynnbrook Group logoLynnbrook Group Stripe logoStripe GuestyPay logoGuestyPay Ramp logoRamp

Your Allies

A named team
accountable for your
numbers.

When you work with HostAllies, you get a dedicated account manager and a delivery team, not a rotating cast of contractors or a faceless service. Your Ally knows your business, owns your results, and is accountable to you.

  • Dedicated account manager who knows your portfolio
  • Delivery team with deep STR accounting expertise
  • Clear communication and regular updates without surprises
Team members collaborating around a table

Get started

Book a 30-minute consultation
with an Ally.

Tell us about your portfolio and your back-office challenges. We'll show you exactly how HostAllies can take ownership of your financial operations.

Book a 30-minute consultationRequest a trust accounting assessment